In today’s fast-paced business world, small business owners are often challenged with juggling multiple roles, including content creation for marketing. However, effective marketing requires a systematised approach, where quality and consistency are key. Delegating content creation to specialised resources can significantly reduce the burden on you and your team, freeing up time to focus on core business activities.
It’s crucial to recognise that trying to do it all yourself or adding more to your team’s already full plate can lead to burnout and subpar results. By outsourcing content creation, you can ensure a steady stream of high-quality content that resonates with your audience, ultimately driving business growth. Embracing this approach allows you to maintain a consistent marketing presence without compromising the quality of your output or the well-being of your team.
Outsourcing content creation offers numerous benefits for small business owners. Firstly, it saves valuable time that can be redirected towards strategic business activities. By collaborating with specialised content creators, you gain access to a diverse range of skills and expertise, ensuring high-quality content that resonates with your target audience. Furthermore, outsourcing allows for a consistent content schedule, which is crucial for maintaining engagement and building a loyal following. This consistency in content delivery helps establish your brand’s authority and keeps your business top-of-mind for potential customers.
Here are 5 tips to successfully outsource your content marketing:
1. Own your process and strategy
Owning your process and strategy is crucial when outsourcing content creation. While you can delegate the creation, the overarching vision and goals should remain under your control. Implementing a project management tool, like Monday, can streamline communication and ensure nothing gets lost in the shuffle. Establishing a routine with your outsourced team, such as setting specific deadlines for blog posts or podcast show notes, can create a predictable workflow and reduce the need for constant back-and-forth communication. Additionally, an editorial calendar is an invaluable tool for planning ahead and keeping your team aligned with your content strategy. This approach not only makes your operations smoother but also empowers your content creators with a clear understanding of what’s expected.
2. Be picky
When outsourcing content creation, it’s crucial to be selective, especially when working with a specialised service like Unio Growth Partners. Our focus is on smaller, service-based businesses, where we have the most knowledge and experience. It’s not just about finding a writer; it’s about finding the right writer who can capture the essence of your brand and speak to your specific audience.
Before committing, test potential writers with a specific blog post title to gauge their understanding of your topics and writing style. Pay close attention to their ability to maintain your brand’s voice and adapt to your feedback. Consistency and the ability to meet your expectations are key. While perfection is ideal, it’s more important to provide your audience with valuable and timely information than to get caught up in endless revisions. Remember, your audience values helpful content over a perfect authorial tone.
3. Define Clear Guidelines for Writers
To ensure your outsourced content aligns with your brand, provide writers with detailed guidelines. This should cover:
- Tone and Style: Specify whether you prefer a formal, conversational, or humorous tone.
- Formatting: Outline expectations for headings, bullet points, and paragraph length.
- Background Information: Share essential details about your business and target audience to help writers craft relevant content.
For example, you might instruct writers to use a friendly tone for blog posts aimed at beginner investors, with short paragraphs and plenty of subheadings for easy reading.
4. Monitor Content Performance
Regularly review the performance of your content to gauge its effectiveness. Focus on metrics like:
- Engagement: Check likes, shares, and comments to see how readers interact with your content.
- Conversion Rates: Track how many readers take the desired action after reading your content.
- SEO Performance: Monitor your content’s search engine rankings and organic traffic.
If you notice a trend of high engagement with how-to guides, for example, you might decide to produce more content in that format. Adjust your strategy based on data to continually improve your content’s impact.
5. Nurture Your Outsourced Team
Even though your content creation team might be remote, it’s crucial to treat them as an integral part of your business. Here are some tips to ensure a positive working relationship:
- Provide Positive Feedback: Acknowledge good work and give praise when it’s due. This not only boosts morale but also motivates your team to maintain high standards.
- Maintain Open Communication: Regular check-ins and updates help keep everyone on the same page and address any issues promptly.
- Offer Constructive Criticism: When revisions are needed, provide clear and helpful feedback to guide improvements.
The Quick Takeaway
Outsourcing content creation allows you to reclaim valuable time and focus on the core aspects of your business that need your attention. By entrusting this task to a specialised team, you ensure a consistent flow of high-quality content while freeing yourself to concentrate on growth and innovation. This strategic delegation not only enhances your marketing efforts but also contributes to the overall success of your business.
Content influences not only all aspects of our marketing but of our entire business as well.
Content is not something you can take lightly. It needs to be front and centre of your strategy and it needs to be done well. The only issue is, it’s time-consuming.
For small business owners, finding the time to create high-quality content on a regular basis can seem impossible. With the ever-growing to-do list that so many business owners face, how can the content giant get taken care of without adding more to their plates?
The answer? Outsourcing.
Outsourcing your content creation efforts is far more common than you probably think, and in my opinion, it’s a necessary tactic if you want to do content marketing well. In today’s virtual world, the sky’s the limit for the talent that you can use to create the content for you.
Not only will it benefit your business, but it will likely save you money by giving you the time back needed to focus on other lucrative areas of your business.
Below are a few tips for outsourcing that will get you on your way to being a successful content creation machine.
1. Own your process and strategy
So here’s the thing. You can, and should, absolutely outsource the creation of your content, but you must still own your process and strategy (it is your business after all).
The only way to outsource effectively is to put systems in place that ensure successful collaboration between you and your outsourced team.
I’d recommend using a project management tool to manage deadlines and provide feedback efficiently. Things can get lost in email and have the potential to get messy. I use Asana, but there are a lot of tools out there that can help you get the job done.
Getting a routine going between you and your outsourced partners can also be extremely beneficial. For example, have blog posts due to you for review every Thursday and podcast show notes due every Wednesday. That way, you know what to expect and when to expect it, and the person creating the content will also know what they need to be doing and when without a lot of back and forth communication.
Develop an editorial calendar that lays out a strategy that your outsourced team can refer to. Planning ahead makes month-to-month operations easier for you, and lets your content creators know what’s to come.
2. Be picky
Anybody can really claim to be a writer, but claiming to be a writer and actually being one are two different things. When searching for somebody to outsource this work to, seek out references and testimonials, and ask them to write a blog post for a title you give them to see how they approach your topics and writing style.
There are numerous sites out there that you can use to find writers, including:
- The Content Company
- Express Writers
- BlogMutt
- Zerys
In the beginning, take the time to review the work for specifics, style, tone, and voice. Edit each post to make sure it still represents the brand well, and feel free to tweak a bit to add a personal touch. Provide your content creators with feedback from the beginning, otherwise, they’ll never be able to learn what you’re truly looking for. If they don’t apply the feedback to future posts, you should consider this a red flag.
If you find they are consistently living up to your expectations, bring them on board. The review process will take less time the more they get used to writing for you. In fact, you’ll hopefully get to the point where you don’t have to review their work at all.
It’s important that you do what you can to prevent bottlenecks. There may be times that your content isn’t 100% perfect but, don’t let an endless editing phase prevent you from getting your content out into the world.
Your audience cares more about receiving helpful information than they do about whether or not your author’s tone perfectly aligns with the brand.
3. Remove the guesswork
You must be clear about the instructions you give your writers in terms of tone, style, and formatting. Create a document that outlines these areas for each of your writing needs as well as any background information that is necessary for them to get the job done.
It can be easy to blame remote writers for creating less-than-ideal content, but if you haven’t taken the time to provide the information they need to get the job done, then the blame is on you.
4. Focus on results
When it comes to your content efforts, you must always be paying attention to the results you’re seeing. Even if the content appears to check all the boxes on your list, it doesn’t mean it will perform well once it’s published.
Keep an eye on the metrics to see what resonates with your audience and what does not.
Keep in mind that one piece of content shouldn’t dictate strategy moving forward. You need to look for trends to help you decide what to stick with and what to revise moving forward.
5. Take care of your team
Your outsourced team may be remote, but they’re still a part of your team now and should be treated as such. Don’t forget to give positive feedback when it’s deserved. People want to work for those that appreciate them. The more valued and appreciated they feel, the better the work they produce will be.
By outsourcing content, you are able to focus on areas of your business that require your attention. If you feel inclined, you can still create one thorough piece of content on your own each week to help keep you on your toes and current with marketing trends, but that’s entirely up to you.
Outsourcing can be extremely valuable for your business, provided you do it the right way and pay special attention to the process.
Remember, although another person is doing the work, it’s your or your brand and reputation that stand behind it, so don’t take the process and development lightly.
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If you liked this article, check out our Guide to Content Marketing.